Current Work Schedule (days, hours): Monday - Friday, 8:00am - 5:00pm
Salary Range: M-9
Salary: Steps 1 - 6, $91,368 - $103,608 annually
Health & Welfare: The College contributes $7,775 toward annual premiums for medical, dental, vision, and life insurance coverage. Lifetime retirement benefits provided for eligible retirees. The District participates in the Public Employees’ Retirement System (PERS), State Teachers’ Retirement System (STRS) retirement programs, and MetLife Social Security Alternative Plan. Note Salary and Health & Welfare Benefits are subject to change.
Department: Instruction Office
Open Date: 08/18/2017
Open Until Filled: Yes
Basic Function/Overview: DEFINITION Under administrative direction, plans, organizes, manages, and provides administrative direction and oversight for all functions and activities of the Dual Enrollment Program; coordinates assigned activities with other College departments, officials, and outside agencies; acts as a liaison between the college and high schools/districts and is responsible for managing and enforcing the terms and conditions of memorandum of understandings related to these programs; is responsible for managing dual enrollment course offerings at local high schools; represents the college and interfaces with multiple school districts personnel, school site administrators, and other partners; provides highly responsible and complex professional assistance to the Associate Vice President, Instruction in areas of expertise. This position is overtime-exempt.
SUPERVISION RECEIVEDANDEXERCISED Receives administrative direction from the Associate Vice President, Instruction. Exercises general direction and supervision over professional, technical, and administrative support staff.
CLASS CHARACTERISTICS This is a Director classification that oversees, directs, and participates in all activities of the Dual Enrollment Program, including short- and long-term planning and development and administration of departmental policies, procedures, and services. This class provides assistance to the Associate Vice President, Instruction in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of dual enrollment, articulation, state and federal regulations applicable to concurrent enrollment, College functions and activities, and the ability to develop, oversee, and implement projects and programs in a variety of areas. Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering College goals and objectives within general policy guidelines.
Essential Duties/Major Responsibilities:
• Plans, supervises, assesses, and evaluates the Dual Enrollment program. Develops and implements services, strategies, projects, goals and objectives for each program. • Meets with high schools/districts administrators and conduct needs analyses in order to prepare a Memorandum of Understanding acceptable to both, the College and the high schools/districts. • Prepares recommendations and/or contracts as appropriate and submits them to the administration and/or the Board of Trustees for consideration. • Ensures student support structure is established for each signed agreement, including but not limited to counseling, matriculation, tutors, and books. Works with College staff to facilitate enrollment to high school students participating in a career pathway. • Works collaboratively with instructors, staff, and high schools/districts to ensure that current and future dual enrollment courses and activities meet Career Access Pathways Act requirements and comply with established standards, laws, codes, rules, regulations, policies and procedures. • Serves as a liaison between institutions for course scheduling, curriculum, conflict resolution, resources and personnel to assure clear communications and enrollment practices. Resolves problems raised by faculty and students of the program. • Provides and coordinates support services; assists program participants with obtaining and maintaining program enrollment, goals and progress. Provides program information to students, parents, and the community. • Establishes and maintains program timelines and priorities; participates with the coordination of course offerings, and ensures faculty coverage for each course. • Directs and participates in the preparation and maintenance of various narrative and statistical records and reports. Submits mandated reports to appropriate personnel according to established time-lines. • Facilitates and coordinates admission, program registration, and articulation of programs between the College and high schools/districts. • Conducts site visits and strengthen communication between the College, high schools/districts, and their respective academic and student affairs departments. Visits the high schools and ensure courses offered in the high school are the same as the courses offered on the College campus. • Develops and coordinates marketing, recruitment and outreach activities to facilitate and enhance knowledge of and participation in Dual Enrollment Programs by students. • Establishes and maintains contact with the County Office, Regional Occupational Programs (ROP), committees, community groups, and local agencies. • Develops and monitors budgets, coordinates expenditures and maximizes financial resources. Assists with the invoicing of expenses related to program activities. • Conducts end-of-term student evaluations for each dual enrollment course offered as needed. Surveys and collects data on students and alumni, and may annually conduct surveys of participating high school instructors, principals, and guidance counselors. • Leads, supervises, trains, and evaluates assigned personnel. • Participates on and chairs committees, task forces, and special assignments. Prepares and delivers oral presentations related to assigned areas. • Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner. • Provides a working and learning environment that is free from prohibited discrimination, harassment and retaliation (DHR), and provided by applicable law and College policies. Attends College mandated DHR training and participates in DHR investigations as directed. Assists in providing information and resources to individuals who bring forward DHR complaints and reporting possible DHR complaints to the Director, Equal Employment Opportunity Programs in Human Resources and other appropriate authority as necessary.
Performs other related duties as assigned.
• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management. • Pertinent federal and state laws, regulations, standards, and requirements concerning Dual Enrollment Programs. • Curriculum standards, requirements, interpretation and application in Dual Enrollment Programs. • Strategic planning in organization and management practices, assessment, analysis and evaluation of programs, policies, and administrative needs. • Learning and student success processes, assessment, program outcomes, and application of technology. • Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. • Budget development, administrative practices, and organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs. • Integrated management systems • Philosophy and objectives of community colleges. • Advertising and marketing methods and techniques. • Record-keeping principles and procedures. • Modern office practices, methods, and computer equipment and applications related to the work. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the College in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and College staff, including individuals of various ages, disabilities, socio-economic and ethnic groups.
Skills and Abilities:
• Developing assessment and processes to enhance program outcomes. • Organizing work and building an effective team to meet the needs of the assigned areas. • Closing contracts and successfully completing transactions. • Using correct English, grammar, spelling, punctuation and vocabulary to prepare reports, professional correspondence, and presentations. • Problem solving and conflict resolution in an academic environment. • Learn, interpret, and ensure compliance with established standards, laws, codes, rules, regulations, policies and procedures pertaining to programs under assigned responsibility. • Meet change with innovation to promote and meet the College mission. • Organize, plan, and develop new concepts to enhance the programs, analyze outcomes, and prepare clear and concise reports and improvements. • Guide and direct others in goal achievement. • Develop and deliver training programs and presentations. • Develop and monitor budgets and maximize financial resources. • Effectively represent the department and the College in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals. • Establish and maintain a variety of filing, record-keeping, and tracking systems. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment and specialized software applications programs. • Use English effectively to communicate in person, over the telephone, and in writing. • Understand scope of authority in making independent decisions. • Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures. • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Minimum Qualifications/Education & Experience:
A Master’s degree from a regionally accredited college or university and three (3) full-time equivalent years of progressively responsible experience reasonably related to the administrative assignment.
License(s) & Other Requirements: Employees may periodically be required to operate a vehicle that necessitates possession of a valid California driver’s license. Such employees must have the ability to secure and maintain a valid California driver’s license.
Working Environment: Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents may interact with staff, students, and/or the public in interpreting and enforcing departmental policies and procedures.
Physical Demands: Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various College and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Incumbents must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds
Instructions re: Confidential Letter of Recommendation:
Conditions of Employment:
Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.
Notice to all prospective employees – The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.
As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: http://www.mtsac.edu/safety/pdf/2014ASRFinal.pdf
The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.
Typing Certificate Requirements:
Complete application packets will be accepted until the position is filled; however, those submitted by 11:59 p.m. (PST) on September 18, 2017 (Initial Screening Date) are assured consideration. Applicants must submit all of the following materials online at http://hrjobs.mtsac.edu to be considered for this position: 1. A Mt. San Antonio College online application. 2. A cover letter describing how the applicant meets the required education and experience. 3. A detailed résumé that summarizes educational preparation and professional experience for the position. 4. Three letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation). 5. College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.
Please note: A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through the Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: email@example.com.
TRAVELPOLICY: Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to $500 maximum. Relocation costs will be borne by the successful candidate.
THE MT. SANANTONIOCOLLEGEDISTRICTWILLNOTSPONSORANYVISAAPPLICATIONS.
Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.
Selection Procedure: A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Interviews may include a writing sample, committee presentation, and/or performance test. The committee will recommend finalists to the President/CEO and/or Vice President of Instruction for a second interview. The number of vacancies is dependent on student enrollment, College resources, needs, and Board of Trustees’ approval. The starting date will be following Board approval and receipt of live scan clearance.
Special Instructions to Applicants:
To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at http://hrjobs.mtsac.edu to complete and submit your application for this position.
EEO Policy: The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.
Conflict of Interest: Conflict of Interest
Cancel RTF Policy: We reserve the right to reopen, re-advertise, delay, or cancel filling this position.