Kingswood Oxford is currently seeking an experienced administrator and educator to serve as the Director of College Advising starting this academic year (2017-2018). The Office of College Advising currently consists of the Director, an Associate Director, an Assistant Director, and an Administrative Assistant, and is charged with educating our students and parents – and the School community at large - about the college admissions process. This process begins formally in the second semester of the junior year; prior to that there are several organized programs for sophomores and first-semester juniors. In addition, the Director is responsible for overseeing the day-to-day operations of the College Advising Office and communicating to prospective students and other constituencies the philosophy of the Office and the School. The Director serves as a member of the Senior Administrative Leadership Team, reports to the Assistant Head of School for External Affairs, and works closely with the Associate Head of School, who oversees the Upper School.
As college admissions become more competitive, complex and nuanced, it is crucial that the Director of College Advising appreciate the importance of a balanced approach to the college search process while supporting students from a range of backgrounds and expectations in identifying a range of colleges that best fit with their strengths, interests, and qualifications.
A cover letter, resume, sample letter of recommendation or other writing sample, and list of references should be sent to email@example.com
This is a 12-month, full-time, exempt position.
The Director works with students and parents and supports them through the college search and application process. Duties in this area include but are not limited to:
Organizing and promoting student and parent education so that they understand the current realities in college admissions and are empowered to navigate the college process, identify options, and maintain a healthy balance and perspective.
Managing a caseload of students, providing strategies, advice, support, and individualized guidance to those students and their families throughout the application process.
Assisting assigned students and their parents in developing an appropriate and balanced list of colleges to explore.
Writing individualized and detailed letters of recommendations for each assigned student.
Overseeing the progress of each assigned student’s applications during the fall of senior year, including essays and other accompanying materials.
Maintaining and updating the College Advising curriculum, offered to juniors during the spring semester in small-group weekly sessions.
Maintaining student files, ensuring timely submission of supporting information and materials to colleges and collecting data pertinent to the process (i.e., testing data, parent surveys, etc.).
Along with faculty advisors and the Director of Studies, advising students and parents regarding course selection and its consequences in the college selection process.
Assisting students in identifying resources for scholarships and financial aid, helping seniors and their parents to understand financial aid packages, and referring students to other resources as necessary.
Working with international students and their agents through all aspects of the college admission process.
Coordinating school-based administration of practice standardized testing, including school-based practices tests, the PSAT, and the Pre-ACT.
The Director oversees the relationship between the School and college representatives. Duties in this area include but are not limited to:
Facilitating the scheduling of visits by more than 120 college admissions officers every fall.
Facilitating visits between students and college representatives at the school.
Cultivating mutually beneficial working relationships with college admissions professionals and meeting with them during visits to campus.
Communicating with college representatives to advocate for our students.
Cultivating mutually beneficial working relationships with local area college counseling colleagues through our participation in local consortiums and organizations.
Coordinating the participation of the juniors in an annual college fair organized in conjunction with six other area schools; hosting the fair every 7 years.
The Director oversees the Associate Director, Assistant Director, and Office Assistant; leads the College Advising team to ensure the smooth day-to-day functioning of the office; and sets the longer-term strategic plan. Duties in this area include but are not limited to:
Implementing a regular and systematic evaluation system of the staff, followed by explicit initiatives to address recommendations.
Setting goals for the office and helping individual members set annual and longer-term goals.
Scheduling and directing regular office meetings.
Ensuring appropriate, relevant, clear and timely communication with the staff about expectations and day-to-day responsibilities and tasks.
Reviewing, adjusting, and improving the college advising program each year.
The Director is a member of the Senior Administrative Leadership Team and works collaboratively with the faculty, administration, and trustees. Duties in this area include but are not limited to:
Attending regularly scheduled administrative-level meetings and other meetings as requested.
Serving on the Upper School Team, which is led by the Associate Head of School.
Attending regularly scheduled Division meetings, quarterly student progress reports meetings, and other faculty/staff meetings as appropriate.
Preparing and presenting reports to the Board of Trustees yearly and when asked by the Head of School.
Coordinating the recommendation letter process, including guiding students as they make their requests to the faculty, training new faculty and assisting faculty in uploading their letters to Naviance as necessary.
Assisting the Director of Studies with the planning the upcoming year’s course selection process.
Collaborating with the admissions and marketing departments to convey information (within ethical and privacy limits) of interest to prospective parents.
Participating in committee, department, and staff meetings as well as school-sponsored events that would benefit from the College Advising Office perspective.
The director works with the business office. Duties in this area include but are not limited to:
Establishing and maintaining a yearly budget.
Anticipating expenses necessary to maintain a four-person office suite.
Approving all expenditures from the college advising budget.
The director is responsible for the effective implementation and use of multiple technological tools. Duties in this area include but are not limited to:
Maintaining the online database Naviance.
Ensuring that software used in the office remains current and is regularly updated with the assistance of the IT department.
Overseeing the creation and maintenance of a college advising web page, hosted through Google Sites.
Overseeing the production of transcripts through Blackbaud’s Education Edge system.
The director is a consummate professional, vested in their development and that of the staff and serves as a representative of KO in the field of college admissions and counseling. Duties in this area include but are not limited to:
Visiting college campuses and attending presentations to stay abreast of university offerings and maintaining familiarity with signature programs.
Attending national and regional conferences and professional meetings to track and remain current with trends in the admissions and college counseling field.
Pursuing other appropriate personal professional development opportunities.
Helping staff identify and attend appropriate professional development opportunities.
Establishing relationships with independent school colleagues in the area and from across the country.
The Director will assume any other responsibilities as determined by the Head of School and the Administration.
Successful candidates should possess:
A bachelor’s degree (required); master's degree is preferred.
At least 10 years of prior experience in college counseling and/or college admissions
Excellent management skills.
A successful track record working with students and parents from first contact to college matriculation.
Patience and creativity when working collaboratively with a range of constituent groups, including students, families, faculty, staff, and administration, from diverse backgrounds.
Experience with international students preferred.
Outstanding interpersonal, written and oral communication, and organizational skills
Strong work ethic and high level of integrity.
Facility with adopting and integrating current and new technology generally used in schools, such as Naviance, G Suite for Education, and Microsoft Office.
Familiarity with highly selective admissions at nationally recognized universities.
Familiarity with the expectations of an ambitious, college-bound high school population.
A desire to be part of a community that appreciates diversity, fosters inclusion, and constantly works towards cultural competency.
Kingswood Oxford School provides equal employment opportunity without regard to race, color, sex, age, disability, religion, national origin, marital status, sexual orientation, gender identity or expression, genetic information, ancestry, political belief or activity, status as a veteran, or any other status protected by law. This policy applies to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation, benefits, social and recreational programs, and all other conditions and privileges of employment in accordance with applicable federal, state, and local laws.
Kingswood Oxford is a coeducational, independent day school for strong and motivated students in grades 6-12. KO values academic and co-curricular excellence, ethical citizenry, and meaningful relationships with our students and their families. Small classes are taught by exceptional teachers who encourage students to engage both widely and deeply in the liberal arts and sciences. Our graduates ar...e well rounded and prepared remarkably well for the challenges of highly selective colleges and for success in an increasingly complex and interconnected world. Located on 33 acres in West Hartford, Connecticut – a thriving community known for its culture, entertainment, and family environment and named a 2016 “Best Place to Live” by Money magazine – KO enrolls approximately 500 students from more than 60 towns in Connecticut and Western Massachusetts, as well as some international students. The Upper School (grades 9-12) consists of 55 faculty members and approximately 355 students.