Butler University seeks a degreed professional to promote and represent the university to prospective students, families, and other partners by providing guidance and direction throughout the enrollment process. This position reports to the Associate Director of Admission who oversees the campus visit experience team, and is responsible for coordinating all campus events for the Office of Admission. This individual will plan, coordinate, and execute all (on and off-campus) events for the Office of Admission, in addition to maintaining a small counseling territory which includes some travel, application review, and presentations. This individual also assists with the coordination of projects and programs as assigned.
Event Coordinator Responsibilities:
Plan, coordinate, and successfully execute all prospective (and admitted) student campus events
Manage all incoming and outgoing events related communications with families and other constituents
Manage CRM event module (Technolutions Slate) with respect to the annual calendar, student registration, and communications
Coordinate the annual calendar of admission events in close connection with the Associate Director of the Campus Visit Experience Team
Serve as the main contact between the Office of Admission and the rest of campus, as well as external constituents, regarding all aspects of campus events
Provide guidance and assistance to the Associate Director of the Campus Visit Experience Team regarding the operating budget associated with campus events
Compile regular reports of event numbers and histories, as well as campus event evaluation data to assess and analyze campus events
Effectively communicate the mission of Butler University through the thoughtful approach to admission events
May serve as a supervisor for an admission intern and/or supervise an Admission Counselor
Communicate regularly with supervisor and other team members
Strategically and thoughtfully manage an assigned territory that involves some recruitment travel (anywhere from 4-6 weeks) including high school visits, college fairs, high school panel presentations, interviews, and prospective or admitted student receptions
Utilize territory management tools to build a comprehensive travel schedule and determine outreach by market
Counsel constituents on the admission and financial aid process to support enrollment
Build relationships with students, parents, and other key individuals from assigned territory
Successful generation of applications, application completion, and comprehensive review of applications by territory and programs
Demonstrated understanding of the financial aid process
Assume program and liaison responsibilities, as assigned
Regular small and large group presentations about Butler University, the college search process, and the admission/financial aid process
3 – 5 years of related professional and/or admission or higher education experience
Valid U.S. driver’s license and good driving record
Able to work outside of standard business hours including some evenings and weekends
Strong affinity towards customer service and hospitality
Excellent written and verbal communication skills including being comfortable with public speaking
Ability to be detail oriented while also thinking broadly and creatively about new and innovative solutions to challenges
Strong organizational, teambuilding, and problem solving skills
Ability to work both independently and collaboratively in a fast moving environment
Ability to manage conflict in a productive and effective manner
Professional appearance and demeanor
Proficient with CRM use, Google Docs, Microsoft products, and other collaborative technology
Ability to speak another language is beneficial but not required
Position works on a varied schedule Monday –Friday but may include some evening and weekend hours
Preference will be given to Butler graduates and/or those with previous experience in admissions/enrollment management.
Cover Letter that outlines your interest in and qualifications for this position
Name and contact information of at least (3) three professional references
Application and completed support materials should be submitted via email to Human Resources at email@example.com.
Only completed applications will be considered.
Butler University is committed to enhancing the diversity of the student body and our faculty and staff. In addition hiring decisions are made on the basis of an individual's qualifications, past experience, overall performance, and other employment-related criteria. Butler University provides equal opportunities for employment and advancement for all individuals, regardless of age, gender, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.
Additional Salary Information: Commensurate with experience.
Our Strength comes from the RootsButler University is a liberal arts school with a history of doing things differently. In 1855, attorney and abolitionist Ovid Butler opened a school founded on the principle that everyone deserves an excellent education, regardless of race or gender—a bold idea in pre-Civil-War America. He believed that experience is the best teacher, that a love of learning prepa...res you for success no matter what you do, and that anyone can achieve greatness if they’re willing to put in the effort.Today, we’ve built on Butler’s vision to create a community of students and faculty that learn by doing. A community that values hard work as an essential building block for success, whether in the classroom, on the field, or out in the world.Now, more than 160 years after he opened the doors, Ovid Butler’s ideals still ring true throughout our campus and beyond.We Do MoreAt Butler, the students, faculty, and staff are a passionate bunch. From the Geneva Stunts fundraiser, which has been a tradition for almost 100 years, to the Homecoming Chariot Race that pits fraternity against fraternity, they love taking part in our rich history.But the passion doesn’t end at the campus borders. Because of Butler’s commitment to fostering community involvement, students transform into responsible members of society and proud members of the Bulldog Nation. Whether they’re participating in campus-wide volunteer day and making a difference in Indianapolis or dancing into the twilight hours at the Spring Sports Spectacular to benefit the Special Olympics, everyone here is dedicated to making a difference in the world around them.