The Enrollment Services Receptionist & Visit Coordinator position is responsible for scheduling and coordinating comprehensive campus visits for prospective students and their families.
Responsible for receiving and welcoming visitors to the Office of Undergraduate Admissions, managing and directing the Student Ambassadors organization, fielding phone calls and online communications for the Offices of Undergraduate Admissions & Financial Aid, responding to requests for information, completing data entry, and overseeing special projects. This position reports to the Vice President for Enrollment Management and supports the work of the Admissions and Financial Aid teams and the University in reaching strategic enrollment goals. Responsible for scheduling, developing itineraries, and coordinating campus visits for prospective students. Oversee the training and scheduling of current students identified as Student Ambassadors and work-study in the both offices. Serve as the primary point of contact and information resource in the Offices of Undergraduate Admissions and the Financial Aid Office (Both internal and external customers). Responsible for answering the offices’ main phone lines, delivering messages, responding to information requests, greeting visitors and managing successful visits for prospective students and their families. Relationship development and successful collaboration with faculty, staff, administrators and current students throughout the University. Maintain electronic calendars and schedule appointments for the Director of Undergraduate Admissions, Admissions Counselors, Director of Financial Aid and Financial Aid Officers. Proficiency with the Admissions Office CRM, Federal financial aid software and the University-wide computer operating system. Maintain database of prospective students by performing and supervising data entry and by making appropriate updates to student records. Cross-train to provide occasional backup for the Application Coordinator in Admissions, related to admission file status changes and admission decision letter production. Assist the Office of Financial Aid Office with verification, audit preparations, CX file management, or other needs as assigned. Assist with materials preparation for special events, on campus and off campus programming. Attend workshops, conferences, and other training sessions as appropriate. Assist with other Enrollment Service (admissions and financial aid) functions as assigned. Other duties within scope of department’s responsibilities as defined by supervisor.
Some college attendance and previous administrative or office experience, preferred. Appreciation for the importance of a Liberal Arts education at a faith-based institution. Excellent written and verbal communication skills. Positive, service-oriented attitude. Engaging and effective phone skills. Genuine enthusiasm for working with college-aged students and their families. Ability to work in a team environment with changing work requirements and priorities. Proficient and accurate with computer database programs and word processing. Competent with computers, copiers, printers and e-faxing. Energy, organization, and a sense of humor. Strong ability to multi-task in a pressure environment. Ability to maintain confidentiality regarding all aspects of office functions. Able to visually proofread large amounts of data in financial aid documents, lists, reports and forms. Must demonstrate strong leadership skills.
Qualified candidates are invited to send their cover letter, Curriculum Vita/resume, and a list of professional references to email@example.com. In the subject line of the email, please reference the job title of this position to ensure timely review and distribution of your materials. This position is classified as benefit eligible non-exempt position. Review of application materials will begin immediately and continue until the position is filled. EOE
Siena Heights University is committed to attracting, encouraging, and retaining a highly qualified workforce to support our mission of assisting people to become more competent, purposeful, and ethical through a teaching and learning environment which respects the dignity of all. Siena Heights University is a renowned liberal arts institution located in Adrian, Mich. Siena?s success is the result ...of a diverse workforce coming together to help shape the future. Siena Heights University is one of the best colleges in the nation to work for, according to a new survey by The Chronicle of Higher Education.The results, released today in The Chronicle?s fifth annual report on The Academic Workplace, are based on a survey of more than 46,000 employees at 294 colleges and universities. In all, only 103 of the 294 institutions achieved ?Great College to Work For? recognition for specific best practices and policies. ?We are honored to be recognized by the Chronicle of Higher Education,? said SHU President Sister Peg Albert, OP, PhD. ?Siena Heights tries to build a sense of not only community ? but family ? for our employees. This honor reinforces our belief that Siena Heights is a great place to be, not only for our students, but our faculty, staff and administration as well. We will continue to live our mission of being more competent, purposeful and ethical.?In addition, Siena Heights was only one of two institutions in Michigan to be placed on the Honor Roll, with the University of Michigan being the other. Only 42 institutions nationwide earned this special recognition for being ?the best of the best.? Those that make the Honor Roll are cited most often across all recognition categories. Results are reported for small, medium and large institutions.Siena Heights won honors in five categories this year:Collaborative governance,Confidence in senior leadership, Respect and appreciation Supervisor or department chair relationship, and Work/life balance