DUTIES:Assist the COM Interview Coordinator with the coordination, timely and accurate processing of admissions applications for the College of Medicine (COM), College of Health Related Professions (CHRP), College of Nursing (CON), and the School of Public Health (SPH). Directly responsible for performing administrative activities necessary to enhance and streamline the student application and interview process. Duties and responsibilities will include but not limited to: scheduling interviews, processing of the College of Medicine applications, including the maintenance of accurate and complete interviewee files. Candidates should be familiar with the admissions requirements and admissions procedures for the College of Health Related Professions, College of Medicine and College of Nursing- to provide accurate information by phone/in-person; know how to handle difficult people in person/by phone. Data entry, scanning and retrieval of sensitive documents. Work closely with the COM Interview Coordinator to plan and implement strategies to accomplish the processing and scheduling of interviews for over 1,200 COM applications. Assist in the coordination of special events including but not limited to: Admissions Committee, Research Day, White Coat Ceremony and Open House/Information Sessions. Gathers data from the applicant's database and interview module for the preparation of accurate and timely admissions related reports, and designs, formats for the various reports and forms as required. Assist with monitoring of expenditures and with the planning and coordination of room reservations and food orders. Accurately responds to questions from other offices, agencies, or the public regarding applicant information and admissions process. Serves as receptionist, greet applicants and respond to questions from prospective applicants. Counsels prospective applicants to all programs across all colleges as needed. Develop a general knowledge of other student support areas (e.g. Financial Aid, Registrar, Residential Life, Student Affairs, Bursar, etc.). Assist with other administrative duties as required. Assist with the improving overall image productivity and student friendly delivery of services in the Office of Student Admissions, including setting an example as an approachable, resourceful and thorough professional for co-workers and office clientele.(DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION)QUALIFICATIONS:Bachelor's degree/equivalent and a minimum of two years current work experience in a college or university setting (or equivalent). Proficiency in work processing, data entry and experience working with Student Information System or computer database. Must posses excellent organizational interpersonal and communication skills. Must be detailed oriented. Experience with Banner, AMCAS, and ApplyYourself/PeopleSoft.Additional Info: * Represents Location Pay for full-time appointees. Hours of Work: 9:00am to 5:00pm; Days of Week: Monday - Friday; Hours per Week: 37.5Closing Date: Open Until FilledSTATE UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges o...f investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.