POSITION SUMMARY:

Reporting to the Controller, the Staff Accountant is responsible for performing a broad range of accounting and financial support duties. This includes processing accounts payable, recording accounts receivable and revenue, preparing journal entries, reconciling accounts, supporting month- and year-end close, and managing deposits. This position requires strong analytical skills, attention to detail, and the ability to collaborate effectively across departments.

RESPONSIBILITIES: 

• Process accounts payable and maintain accurate vendor documentation. 

• Record and review credit card transactions, ensuring valid and complete supporting documentation. 

• Assist with recording revenue and accounts receivable transactions. 

• Deposit and record paper checks accurately and timely. 

• Prepare and record day-to-day, monthly, and adjusting journal entries. 

• Perform detailed and complex financial analyses as requested. 

• Reconcile balance sheet accounts including payables, receivables, prepaids, fixed assets, and other key accounts. 

• Communicate with vendors regarding payment issues, credits, and account discrepancies. 

• Collaborate with membership and other internal departments to resolve revenue and receivable inquiries. 

• Assist with month-end and year-end close processes, including preparing audit schedules and supporting the IRS Form 990 preparation. 

• Maintain organized digital files and documentation for audit readiness. 

• Prepare year-end tax documents for vendors (e.g., 1099s) 

• Ensure the general ledger, AP, and AR processes follow GAAP and internal policies. 

• Assist with implementing, monitoring, and improving internal financial controls and procedures. 

• Ensure compliance with organizational financial policies and external reporting requirements. 

• Support system enhancements, workflow improvements, and data clean-up initiatives. 

• Assist with special projects, reporting needs, and ad hoc analyses. 

• Perform other duties as assigned. 

QUALIFICATIONS: 

The qualifications, skills, attributes, and experience for this role include, but are not limited to, the following: 

Education 

• Bachelor’s degree in accounting, finance, business, economics, or related field. 

Experience 

• Minimum of 3 years of accounting experience; nonprofit/association experience preferred but not required.  

• Experience with month-end close, reconciliations, and audit support strongly preferred.  

• Experience with Sage Intacct (required), Bill.com (required), Martus Solutions, and Salesforce preferred. 

Knowledge, Skills, and Abilities 

• Strong understanding of Generally Accepted Accounting Principles (GAAP) 

• Advanced Microsoft Excel skills and proficiency in Outlook 

• Strong written and verbal communication skills 

• Ability to communicate effectively with staff at all levels, members, and external partners. 

• Exceptional organizational, analytical, and problem-solving skills 

• Strong attention to detail and accuracy 

• Customer-service orientation when working with internal and external stakeholders. 

Ability to: 

• Manage multiple priorities and deliverables in a fast-paced, dynamic environment. 

• Meet deadlines consistently and reprioritize tasks as needed. 

• Work effectively in a hybrid environment using Teams, Zoom, and other collaboration tools. 

• Process sensitive information with the highest level of professionalism and confidentiality. 

• Build collaborative working relationships with staff, members, and external auditors. 

• Contribute positively to a team-oriented environment. 

This is a part time position

21 Hours Per Week

Tuesday-Thursday, in office

About National Association for College Admission Counseling

NACAC is the largest association in the world supporting professionals who serve students as they make choices about pursuing postsecondary education. The association works to expand access to higher education through policy, advocacy, convening, education, and training. It has a membership of more than 27,000, comprised of postsecondary admission professionals, high school counselors, independent educational consultants, and others based throughout the United States and globally. NACAC is fortunate to partner with 23 state and regionally based affiliate organizations that share a common mission to serve and support the needs of admission and counseling professionals. In addition, the organization cultivates special interest groups (SIGs). These “micro communities” nurture the growing diversity of interests across the association.

Connections working at National Association for College Admission Counseling