Reports to: Sr. Asst. Director Graduate Recruitment
FLSA Status: Full-time/non-exempt/
To Apply: Please email an Otterbein Employment Application, resume and cover letter including salary expectations to email@example.com addressing this position in the subject; FAX 614-823-1511; or mail to Otterbein University, Human Resources, 1 South Grove Street, Westerville, OH 43081. Only submissions with a completed application will be reviewed.
BENEFITS at Otterbein include: tuition benefits for employees and their dependents, 4 weeks of vacation, 11 paid holidays, medical, dental, vision, and competitive employer contributions to a 403(b) retirement plan.
ABOUT OTTERBEIN UNIVERSITY: Historically progressive. That is the hallmark of Otterbein University and those connected to this private university nestled in the picturesque, historic Uptown Westerville district in central Ohio. Otterbein University was established in 1847, a set of deeply rooted values still guide this model community of leaders and learners. Otterbein has set the pace by providing an educational experience that is progressive, innovative and inclusive. Today Otterbein University enrolls 2,480 undergraduate students in more than 70 majors and 456 graduate students working toward one of six master’s degrees or a doctor of nursing practice degree. Students come from towns throughout Ohio and represent 42 states and 11 countries, enriching the campus through their individual and collective diversity. Integrity, humane values and an inherently just, moral compass have guided Otterbein’s forward-thinking vision and actions—from its curriculum to its responsibilities as a member of academic, regional and global communities.
SUMMARY: Works in The Graduate School to support recruiting and retention efforts for the Department of Nursing through outreach and marketing and advises prospective students on career paths and programs of study; understands professional trends and the impact on education programming and incorporates that understanding into daily activities; serves as the liaison between the Department of Nursing, the Graduate School, and the Marketing Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
60%Recruits and advises prospective graduate, DNP, and post-master’s nursing students.
a. Proactively contacts prospective students and applicants regarding the admission, application, and registration processes and program offerings. Counsels prospective students on reapplication and career planning.
b. Interviews and advises prospective MSN, DNP and post-master’s applicants regarding potential educational paths, entry into the graduate nursing program, enrollment procedures, degree requirements, course rotations, and University policies and procedures.
c. Proactively assists applicants and new students to understand program grids. Maintains detailed advising notes and contact log using university software tools. Reviews the course schedule with the Department of Nursing.
d. Serves as the liaison between the Department of Nursing and the Graduate School to communicate changes in program requirements, curricular and scheduling information, enrollments and trends, applicant interest, and policy changes.
e. Explains and assists in the processing of prerequisite courses, and verifies prerequisite courses for ADN to MSN candidates.
f. Assists in the process of transferring graduate credit, calculates and verifies cumulative GPA, science GPAs, and reviews admission documents to create admission grids for Departmental admission review.
35% Supports the Graduate School admissions and marketing efforts by
g. Collaborates with Graduate School, the Department of Nursing, and the Office of Marketing and Communications to develop marketing materials, including brochures, postcards, and advising materials. Provides guidance on marketing strategies, development and implementation of a marketing plan. Oversees the congruence of marketing plans and new program offerings; scheduling and conducting information sessions; Helps review the nursing web site for updates.
h. Attends Graduate School meetings, Administrative Subcommittee meetings, Graduate School marketing meetings, Nursing Faculty Organization Committee meetings, Professional Review Committee meetings, and others as required.
i. Participates in education and transfer fairs both locally and at distance sites including those at university campuses, hospitals, and professional organizations.
5% Other duties as assigned.
SUPERVISORY RESPONSIBILITIES: Not applicable.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: Education and/or experience in a health-related field desired. Experience working with students is preferred.
LANGUAGE SKILLS: Must possess strong presentation, interpersonal, and communication skills including competency in verbal and written English grammar. Excellent customer service skills are essential.
MATHEMATICAL SKILLS: Must be competent in general math.
TECHNICAL SKILLS: Must be able to use general office equipment including office PC with proficiency in a Windows-based environment (Word, Excel and Access preferred), copier, telephone, facsimile machine, etc. Must be able to learn to use University’s student database and customer relationship marketing tools
CORE COMPETENCIES: Able to work will with diverse staff, faculty, students, family and community members and other influencers; gains trust and respect of team members by demonstrating commitment to getting the job done while achieving results; actively participates in discussions, asks questions, and offers thoughtful insight and feedback; looks for opportunities to improve and reinvent processes that are dated; considers and understands their role and purpose in the broader context of the university; demonstrates professional basics of transparency, honesty, and clarity of thought when interacting with others in oral or written communication; ensures that one’s work, as well as others, are complete and accurate while being prepared for daily work schedules and commitment; demonstrates openness and flexibility when dealing with others and promotes cooperation and a welcoming environment for all; takes personal responsibility for the quality and timeliness of work, management of resources, prioritization and achieves results with little oversight
REASONING ABILITY: Must possess excellent attention to details; must be self-motivated and a team player and interact collegially with students, faculty, parents, staff, alumni and administrators; must be able to exercise sound judgment in unusual/new situations.
ORGANIZATIONAL SKILLS: Must be exceptionally well-organized and able to multi-task efficiently. Must be able to work independently and to prioritize with little direct supervision. Must be able to maintain confidentiality.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to spend prolonged periods of time working on an office PC; able to reach, lift to 40 pounds, travel to and transport materials to off-site locations; travel throughout the office to use other office equipment; must be able to effectively communicate with co-workers and other constituencies; must be able to effectively design, process and present work essential to completing responsibilities of the position; must be able to work under deadlines with constant interruptions. Must be able to meet regular and predictable attendance standards; must me able to work at least one evening per week.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties are performed in an environmentally controlled office setting and occasionally in off-site locations.
This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.
Otterbein University is an Equal Opportunity Educator and Employer.
Otterbein University is committed to providing a welcoming environment free from unlawful discrimination. To this end, the University prohibits any form of discrimination against any person on the basis of race, color, sex, gender, pregnancy, religion, creed, marital status, partnership status, age, sexual orientation, gender identity, gender expression, national origin, disability, military status, or any other legally protected status in its programs and activities. However, the University’s commitment to a nondiscriminatory environment is not intended to abridge unduly its commitment to academic freedom, free speech, or its educational mission. Inquiries or complaints regarding any form of discrimination or harassment may be directed to:
Scott Fitzgerald Director of Human Resources and Legal Affairs
Title IX Coordinator
About Otterbein University
Historically progressive. That is the hallmark of Otterbein University and those connected to this private university nestled in the picturesque, historic Uptown Westerville district in central Ohio. Otterbein University was established in 1847 and named for Philip William Otterbein, a founder of the United Brethren Church. Shaped by its historic relationship with the Church, a set of deeply rooted values still guide this model community of leaders and learners. Otterbein has set the pace by providing an educational experience that is progressive, innovative and inclusive. Today Otterbein University enrolls 2,480 undergraduate students in more than 70 majors and 456 graduate students working toward one of six master’s degrees or a doctor of nursing practice degree. Students come from towns throughout Ohio and represent 42 states and 11 countries, enriching the campus through their individual and collective diversity. Integrity, humane values and an inherently just, moral compass have guided Otterbein’s forward-thinking vision and actions—from its curriculum to its responsibilities as a member of academic, regional and global communities.