The Post-Secondary Access and Success Associate Program Manager position is responsible for supporting Aspire-wide post-secondary programs, with a focus on program infrastructure, data, and professional development. The Associate Program Manager will serve as a resource and maintain high-level knowledge of local, regional, state-wide, and national post-secondary best practices, resources, technologies, and partners. The ideal candidate will have a strong knowledge base on the current state of the post-secondary access and success field, including research.
The Associate Program Manager is a member of Aspire’s Post-Secondary Access and Success Team, and is therefore charged with collaboratively collecting, organizing, analyzing, and sharing data, and providing actionable reports and professional development, in support of doubling our post-secondary success rates over the next 5 years.
Present program areas include College Knowledge, Early College High School, College Match, Post-Secondary Success Plans, Financial Aid and Scholarships, Alumni Tracking, and College Partnerships.
The collaborative team for this work includes a Director and a Program Manager of Post-Secondary Access and Success, as well as a registrar on our team. We collaborate regularly with school site-based academic/college counselors and college advisors, a student information systems manager, Team Data and Systems, and Team Secondary (a small leadership team that guides the development and implementation of our secondary and post-secondary visions). In addition to these teammates, the Associate Program Manager will play a key role in working with other key stakeholders at the national, regional, and school-site levels.
The Associate Program Manager’s work focuses primarily on program data tracking and supporting program tools, resources, and professional development. Implementation decisions, such a staffing models and curricular development, are the purview of site and regional teams. In these cases, the Manager may play a research and/or advisory role in support of site and regional efforts.
Strong candidates will be excellent project managers and analytical thinkers able to handle multiple data sets, workstreams, and deadlines in coordination with multiple teams.
While the Home Office is located in Oakland, CA, the Associate Program Manager can work out of any of our regional hubs: Oakland, Sacramento/Stockton, or Los Angeles, CA.
Build, maintain, and leverage strong, collegial, collaborative, and positive relationships with stakeholders both internal (Aspire Home Office, regional office, and school sites) and external (peer charter schools and organizations, traditional public schools and districts, funders, and post-secondary institutions).
Assist in the development and implementation of an integrated, seamless, student- and family-centered suite of programs that will drive continuously improving student outcomes in the realm of Post-Secondary Access and Success.
Assist in the development and implementation of Aspire’s Post-Secondary Access and Success program resources and tools.
Assist with the growth of Aspire’s capacity for continuous improvement of student outcomes through regular professional development, training, coaching and consultation around Post-Secondary Access and Success with colleagues across the organization.
Plan, schedule, and arrange for these professional learning opportunities for self (travel, hotel, etc.) and for teammates (determining best dates, making room reservations, arranging catering, etc.).
Create systems and strategies for data collection, organization, and dissemination that are highly actionable and support continuous improvement of student outcomes.
Provide professional development and technical assistance with these systems.
Maintain the Post-Secondary Access and Success Team’s web presence, including MyAspire, Aspire website, social media, and student- and family-facing resources.
Assist/lead the development of processes and procedures for assessing program quality, as well as school site and regional needs.
Support the production of actionable reports and concise summary presentations for stakeholders across the organization, including the Board of Directors, senior management, Team Secondary, and others.
Support and/or lead the provision of additional data to various colleagues upon request, for such purposes as resource development and state reporting.
Support school sites and regions in data collection efforts, including strategies for pursuing hard-to-collect data.
Keep updated on and update others on best practices and guidelines in the field, including by not limited to the following: UC, CSU, Cal Grant, CSAC, Common App, Coalition App, NACAC, WACAC, etc.
Attend staff meetings with other members of our collaborative team.
Demonstrate knowledge of, and support, Aspire Public Schools mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
Perform other related duties as required and assigned.
Organization Relationships: Success in this position requires a strong attention to detail, deadline motivation, and the ability to problem-solve and manage a variety of projects. This individual must feel confident collaborating with principals, superintendents, and Aspire home office teammates in order to drive program initiatives forward. This person works collaboratively with staff at all levels within our Home Office, regional offices and schools, and occasionally external organizations, including peer charter management organizations and traditional public school districts, as well as funders and post-secondary institutions.
What You'll Bring:
Bachelor’s Degree; Master’s Degree preferred
Experience working in a K-12 school environment, with 3+ years’ work experience in post-secondary access and success programming
Familiarity with local, state-wide, and national post-secondary best practices, resources, technologies, partners, and research
Experience working in dynamic, high-performing work environments
Demonstrated commitment to students’ progress and learning.
Demonstrated understanding of the local, regional, state, and national landscapes of post-secondary access and success.
Demonstrated knowledge of using data to increase student outcomes.
Experience organizing and analyzing post-secondary access and success data, including using common portals such as College Board, ACT, Naviance, Beyond 12, etc.
Demonstrated proficiency using Excel and other tools to analyze student data.
Demonstrated experience working with and providing professional development to school administrators and faculty.
Demonstrated aptitude for learning new software.
Demonstrated experience managing multiple projects across multiple teams.
Excellent communication, presentation and interpersonal skills with demonstrated ability to write clearly and persuasively.
Excellent organization, time management, and follow-up skills; high sense of urgency.
Highly adaptable, able to be effective and maintain composure in fast-paced and stressful environments.
Demonstrated experience using Tableau or other data visualization tools preferred but not required.
Fluency in Spanish preferred but not required.
About Aspire Public Schools
Education transforms futures. We are Aspire Public Schools - 40 community-based public charter schools in California and Tennessee. We prepare our 17,000+ TK-12 students for success in college, career, and life.
College For Certain: Our community of students, teachers, leaders, staff, and families are focused on ensuring every child’s aspirations – including college – are within reach.
Our Purpose: In 1998, we set out to open and operate small, high-quality charter schools in low-income neighborhoods in order to increase the academic performance of underserved students, develop effective educators, share successful practices with other forward-thinking educators, and catalyze change in public schools nationwide. Nearly twenty years later, our focus remains the same. Our schools are free, public schools serving grades TK-12 with a clear focus on College For Certain, even for our youngest scholars. Aspire currently operates 40 schools across three California regions (Los Angeles, the Bay Area, and the Central Valley) and one Tennessee region (Memphis).