SUMMARY: This position works to engage and enroll first-time, first-year degree seeking students from a designated territory. The assigned territory for this position will be Western NC and SC, along with the state of Tennessee (subject to change to meet university needs). This role collaborates with Traditional Undergraduate Admissions leadership and university stakeholders to plan and execute an effective territory management strategy. This role’s territory will be split between in-state and out-of-state responsibilities. In addition, this person will be expected to contribute on 1-2 programmatic responsibilities that complement Queens’ admissions enrollment efforts.
Queens’ admissions counselors must demonstrate exemplary customer service that conveys a global perspective and a commitment to diversity, equity and inclusion.
Evening and weekend work is sometimes required during busy seasons, as is the willingness and ability to travel for extended periods (e.g., more than one week).
Essential Duties and Responsibilities include:
Admissions Counseling Duties:
Plans and executes 9-10 weeks of annual recruitment travel within assigned territory.
Coordinates visits to high schools, hosts student receptions, represents Queens at college fairs and attends alumni events in assigned regions during fall, spring, and summer months.
Responsible for enrolling a designated number of new freshman students from assigned territory.
Maintains and nurtures strong relationships with prospective students and their families by accurately communicating the value of a Queens education throughout the admissions process.
Provides enhanced and direct customer service to on-campus visitors, fall open house and spring yield program participants, and constituents from assigned regions.
Prepares and delivers on-campus group information sessions for visiting families (daily, in rotation).
Maintains regular telephone and email contact with prospective students, families, and secondary school counselors regarding the admissions process and the status of multiple and ongoing admissions decisions.
Represents Admissions to constituents in assigned regions. Conducts market/territory research to identify prospective undergraduate students and plan travel accordingly.
Prepares reports at the conclusion of travel seasons with market analysis and recommendations for future opportunities.
Evaluates, reviews and recommends admissions decisions on applications submitted within territory.
Makes recommendations to department senior leaders regarding merit scholarship consideration of prospective students in an effort to yield admitted students seeking economic support to the university.
Participate in on-campus activities, such as fall open house programs, major on-campus interview events, spring admitted student yield programs, etc., and provides other customer service support as needed.
Participates in professional development opportunities, diversity initiatives, on-campus programs, and general office support, etc.
As an admissions counselor, this position serves as point for 1-2 programmatic responsibilities as part of Queens’ enrollment process. For example:
Assisting the campus visit coordinator with open house logistics.
Participating in setup and breakdown of campus events.
Helping plan and communicate orientation details to international students.
Secondary Duties and Responsibilities:
Other duties and special projects may be assigned to meet department and university needs.
Experience, Knowledge and Skills Required:
1-3 years of experience in admissions, enrollment management, recruiting or similar field.
High level of energy and eager to convey the Queens’ story to prospective students and their families.
Strong interpersonal skills, including the ability to quickly establish rapport with a wide spectrum of people, both external and internal to the university.
Proven ability to maintain and project a professional image at all times when representing the university.
Excellent verbal, written and interpersonal communication skills; proven ability to plan and deliver effective presentations to small and large groups.
Demonstrated organization and planning skills; strong follow-up and follow-through skills.
Proven attention to detail, accuracy, and timeliness.
Proven ability to identify and resolve problems in a timely, creative, win-win manner.
Must be able to work in a fast-paced environment with demonstrated ability to effectively prioritize multiple competing tasks and demands.
Computer proficiency, particularly in MS Outlook, Word, PowerPoint, Excel; knowledge of Slate software a plus.
Ability to work independently and as a member of a team.
Ability to remain calm and resourceful in stressful situations.
Proven ability to quickly learn and apply new information.
Valid North Carolina driver’s license with no serious infractions, or ability to obtain same within 30 days of hire.
Ability to use absolute discretion when dealing with sensitive, confidential materials; familiarity with FERPA a plus.
Bachelor’s degree or equivalent combination of education and experience.
Physical Requirements (with or without reasonable accommodation)
Visual Abilities: Read reports, create presentations, and use computer systems.
Hearing: Hear well enough to communicate with co-workers, vendors, and students.
Dexterity, Grasping, Feeling: Write, type, and use the telephone, copier, and computer systems.
Mobility: Open files and operate office machines; move between departments and attend meetings across campus.
Talking: Frequently convey detailed or important instructions and ideas accurately, loudly, or quickly.
Lifting, Pulling, Pushing: Exert up to 50 pounds for force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
Cognitive/Emotional: Ability to critically think and concentrate. Must be able to respond quickly to changes in conditions – 75?100% of the time.
Work in office and remote locations and has frequent contact with prospective students and their families, guidance counselors, students, staff, faculty, parents, providers and vendors.
Work has deadlines, multiple interruptions, high volume and may be stressful at times.
Work has regular evening and weekend hours and requires regular extended travel (more than one week at a time), most often in private vehicle, occasionally via public transportation (e.g., air travel).
The above description is not intended to be an all-inclusive list of the duties and responsibilities of this position, nor is it intended to be such a listing of the skills and abilities required to do the job. Rather, it is intended to describe the general nature of this position.
Nestled in a historic tree-filled neighborhood just minutes from Uptown Charlotte, Queens has provided students with transformational experiences for more than 160 years.
A private, co-ed, masters-level university, Queens serves undergrad and graduate students in academic programs across the liberal arts and sciences as well as the professional fields of business, communication, nursing, health and education. All degree programs are grounded in a liberal arts core to help students hone their critical thinking, problem solving and communication skills.
With a 10:1 student-faculty ratio, the university is known for its student-centered mentality, welcoming southern hospitality and talented and caring faculty. Queens fosters student success through an intimate learning environment and excellence in teaching.
In keeping with its Presbyterian heritage, responsibility and service to society are critical components of Queens' culture, as expressed in its motto "Not to be served, but to serve."
Queens emphasizes active, collaborative learning with a focus on a 21st century global curriculum that takes students beyond the classroom and into the Charlotte community and the world... at large. With the city of Charlotte as an extended campus, students have the opportunity to launch into abundant internships, community service and academic partnerships. Undergraduate students must complete at least two internships. In addition, the majority of Queens' undergraduates study internationally in hundreds of countries via faculty-led study tours, international internships, language-immersion programs and semester exchange opportunities.
By graduation, students have obtained a comprehensive education grounded in the liberal arts and filled with opportunities to ready them for successful careers and meaningful lives.
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