Term-Limited Admission Communications Specialist

The University of Puget Sounds invites apploications for a Term-Limited Admission Communications Specialist

Appointment: Temporary, full-time position anticipated to start as soon as possible and last approximately 2-3 months with a possibiltiy of extending based on continued university and department needs. Exact schedule to be determined with supervisor.

Position Summary: The Admission Communications Specialist is responsible for production and distribution of print and electronic communications from the Office of Admission. For in-house communications, after content is authored and a target audience identified by the Associate Director of Admission for Marketing and Communication, the Communications Specialist executes or oversees each step in the preparation and transmission of a given communications deliverable, whether electronic (such as a mass e-mail) or in print (such as executing a mail merge process, printing, and assembling a mailing). The position possesses expert knowledge of Admission's communication software, manages inventory of communications supplies and collateral materials, and operates multi-function office equipment.

Essential Job Functions and Responsibilities:

• Partners with the Associate Director and Assistant Director responsible for Admission communications to execute electronic and printed ad hoc communications, often under tight deadlines for undergraduate prospective students and applicants.
• Assists with the onsite production and distribution of locally-produced communication deliverables (e.g. letters, mass e-mails, admission decision packets) and the dissemination of externally-produced communication deliverables (e.g. postcards, brochures, viewbooks).
• Partners with the Associate Director responsible for Admission communications to develop the annual communication calendar for the Office of Admission and ensures the timely and accurate dissemination of Admission electronic and print communications for undergraduate prospective students and applicants.
• Manages inventory and storage of printed materials (e.g., brochures) and onsite print production supplies (e.g., letterhead); fulfills requests for admission print materials and public relations materials displayed in the office, on campus, and by special request from high schools or other institutions.
• Fulfills shipping requests for materials to be shipped to admission counselors traveling nationally/internationally.
• Serves as liaison for the Office of Admission and internal/external partners regarding undergraduate Admission communications execution, needs, and supplies.
• Performs data entry directly into Admission software platform, including entering receipt of admission materials sent in hardcopy form, and/or fulfilling related requirements in Admission database.
• Performs data exports/imports from third-party sources and modifies and/or formats data (e.g., xlsx/csv files) to prepare for successful import when needed, using Excel and/or other tools.
• Performs data cleansing and de-duplication of prospective student and applicant records.
• Collaborates with the admission data and technology team to identify and complete data-related projects.
• Adheres to established guidelines and protocols for data integrity, best practices, and confidentiality.
• Assists the admission data and technology team in the implementation of new technology solutions.
• Fields questions on the phone, via e-mail, and in person from internal and external customers regarding admission applications and requirements.

Qualifications:

• Bachelor's degree in English, Communication, or related field; or demonstrated training and experience beyond the high school level in writing and editing.
• An understanding or ability to learn database systems.
• Experience in an office setting with duties specific to the distribution of external communication.
• Page formatting, attention to detail, and excellent proofreading skills (including extensive knowledge of English spelling, grammar, and punctuation).
• Knowledge of the Microsoft Office suite (including Word, Excel, and Outlook).
• Experience with office equipment such as multi-function, high-capacity copiers; networked printers; specialty printers or printer attachments; fax machines and scanners; and related hardware.
• Ability to work in a deadline-driven setting with minimal supervision.
• Flexibility and willingness to support other work in the office.
• Desire to be an active, creative, collaborative contributor in a team environment, with an eye towards improving processes.
• Affinity for work that is both cyclical and repetitive.
• Commitment to the philosophy and goals of a liberal arts education.
• Ability to respectfully work, communicate and provide leadership within a diverse campus community

Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

This position is non-exempt from the provisions of the Fair Labor Standards Act.

This position is not eligible for benefits.

Application Deadline: Review of applications will begin immediately and will be closed when a sufficient number of qualified candidates have been identified.

Required Documents:

• Resume
• Cover Letter

Applications submitted without the required attachments will not be considered.

All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.

Diversity Statement:

• We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.
• We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.
• We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: http://www.pugetsound.edu/about/diversity-at-puget-sound/

The University of Puget Sound is an equal opportunity employer.