This position assumes responsibility for various business activities that drive enrollment and must supervise multiple staff members while serving as the direct point of contact in the absence of the Assistant Vice President of Enrollment Management during office hours. The position represents the University to all constituents seeking information about the admissions process: prospective students, parents, school officials and others. Serves as a key representative for planning and implementation of recruitment travel and programming. Must be capable of strategic planning to attract, engage and enroll students from a variety of backgrounds. In addition, this person must be comfortable working independently and coordinating travel among admissions team. Also willing to work long hours during peak travel and review seasons. Lastly, as part of the management team, the candidate must exercise considerable independent judgment to devise new approaches, solve complex and difficult problems and challenge the status quo.
Xavier University of Louisiana, founded by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, is Catholic and historically Black. The ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society. This preparation takes place in a diverse learning and teaching environment that incorporates all relevant educational means, including research and community service.
Coordinates recruitment activities for admissions team, using historical data and research to align with the University’s goals.
Manages and oversees school visits, off-campus admissions receptions, college fairs and alumni admission events in designated regions to reach overall recruitment goals.
Supervises counselors based on their programmatic responsibilities and develops key success indicators to demonstrate when goals have been achieved
Responsible for ongoing communication and developing sustained relationships with higher education leaders, campus stakeholders, community-based organizations, and alumni volunteers.
Prepares, delivers and coordinates group information sessions for prospective students and families and performs regular on-campus information sessions and interviews while training others to implement the same.
Frequent telephone and email contact with prospective students, families and secondary school counselors regarding the complexities of the admissions process and the status of multiple and ongoing admissions decisions.
Effectively manage territory budget to maximize the University’s exposure in assigned regions/countries.
Reports on event planning management, ensuring programmatic responsibilities are being carried out by admissions counselors through a detailed timeline of priorities
General Management Responsibilities
Develops and implements department wide office priorities, protocols for counseling, project and support staff, and recommending changes in policy affecting file review.
Establishes, manages and directs long-term goals for the annual application review calendar.
Facilitates and conducts annual application review training for entire admissions staff alongside the Associate Director of Operations.
Implements counseling staff initiatives with Associate Director of Operations to ensure efficient & effective review process.
Hires, trains and makes promotion recommendations, along with conducting performance reviews. Guides and mentors direct reports supervising exempt & non-exempt full-time staff.
Reports to senior management on the status of admissions interviews and file review.
Evaluate, review, and recommend applications for annual admission decisions: ensuring the enrollment of a freshmen class that meets the strategic goals of the University.
Participates in Admissions Committee Review to reconcile the conflicting first and second reader admissions decision on applicants to Xavier University of Louisiana.
Accountable for policy implementation
Responsible for articulating application review philosophy and implements procedures to maintain systems improvement in support of the review process to the department.
As a member of the admissions senior leadership team, will share and report out appropriate funnel information and status of applicant pool to leaders in other campus offices as needed.
Continued growth and development in the admissions domain through attendance at conferences, workshops, (etc.) as a participant, panelist, presenter, or moderator as needed for the purpose of determining and implementing best practices, remaining current in the field, and incorporating this knowledge into practice.
Other duties as assigned by supervisor or other senior leaders.
Experience, Knowledge and Skills Required:
Bachelor’s degree or an equivalent combination of training and experience, which includes at least 4 years of relevant professional experience.
4 - 6 years of experience preferred in marketing, admissions and financial aid.
At least 2 years of supervisory experience with staff (not just students)
Excellent organizational skills with acute attention to detail.
Strong interpersonal skills and leadership qualities, including the ability to quickly establish rapport with a wide spectrum of people, both external and internal to the university.
Must have proven ability to maintain and project a professional image at all times when representing the university.
Excellent verbal, written and interpersonal communication skills; proven ability to plan and deliver effective presentations to small and large groups.
Demonstrated organization and planning skills; strong follow-up and follow-through skills to ensure timely, within-budget completion of goals and objectives.
Proven ability to identify and resolve problems in a timely, creative, win-win manner.
Must be able to work in a fast-paced environment with demonstrated ability to effectively prioritize multiple competing tasks and demands.
Computer proficiency, particularly in MS Word, Outlook, PowerPoint, Excel.
Ability to work independently and as a member of a team.
Proven ability to quickly learn and apply new information.
Availability to work a flexible schedule, including nights and/or weekends to meet demands of the position.
Physical Requirements (with or without reasonable accommodation)
Eye-Hand Coordination: Requires hand-eye coordination and manual dexterity sufficient to operate a computer keyboard, copier, calculator and other office equipment
Talking: Especially where one must frequently convey detailed or important instructions or ideas accurately, loudly, or quickly
Repetitive Motion: Movements frequently and regularly required using the wrists, hands, and/or fingers
Average Hearing: Able to hear average or normal conversations and receive ordinary information
Average Visual Abilities: Average, ordinary, visual acuity necessary including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
Physical Strength: Will regularly be required to sit, use hands to finger, handle or feel objects, tools and controls reach with hands and arms. Must be able to stand, walk, stoop, kneel, or crouch. Must regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 20 pounds
Work in office environment, involving contact with faculty, staff, students, prospective students, parents, service providers and vendors
Work has deadlines, multiple interruptions, high volume and may be stressful at times
Qualified candidates should submit all of the following in (.doc) or (.pdf) format
1. a letter of interest,
2. current resume or curriculum vitae,
3. contact information on three professional references.
About Xavier University of Louisiana
Xavier University of Louisiana, founded by Saint Katherine Drexel and the Sisters of the Blessed Sacrament, is a Catholic and historically Black institution. The ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society. This preparation takes place in a diverse learning and teaching environment that incorporates all relevant educational means, including research and community service.