The Director of College and Academic Advising supports the mission of Cypress Christian School by leading the daily operations of the guidance program. The Director will create and facilitate programs to assist and educate students and parents about the college application process. The Director will maintain relationships with colleges and universities in order to lead the effort in the creation and submission of school materials in support of students applying to college and other post-high school programs. The Director of College and Academic Advising will work under the supervision of the High School Principal.
1. Assist in evaluating students’ enrollment status.
Meet with each new family to evaluate student’s transcript and discuss course options/requirements.
Schedule and proctor any/all necessary placement exams.
Evaluate and provide information on courses to be made up for missing credits.
2. Maintain confidentiality of all privileged or sensitive information.
Review all student report cards each quarter.
Review all student transcripts at the end of each semester.
Calculate grade point average and class rank each semester.
Receive and record all test scores/information.
Maintain records and plan for all students receiving academic accommodations.
Collect and record all college acceptances/denials and scholarship awards.
3. Responsible for the development of college and academic guidance services at CCS.
Attend annual ACT and College Board college updates.
Attend Counselor Roundtable Discussions.
Attend annual State and National TACAC, NACAC, and NACCAP Conferences when possible, along with local and regional events when offered.
4. Responsible for the implementation of academic guidance services at CCS.
Review each student’s transcript annually to determine graduation needs.
Assist students and parents in the selection of proper classes during their education at CCS through student and parent meetings.
Counsel and assist students with academic problems including options to recover course credit due to failure.
Assign Career and Interest Assessments for students to complete.
Inform students and parents of current college requirements, trends, etc.
Assist in directing students as they apply to colleges and for scholarship opportunities including writing letters of recommendation.
Assist in the process for the compilation and mailing of college application packets, including school letters of recommendation, faculty letters of recommendation, forms, essays, and other required parts.
Work closely with the English department faculty on gaining assistance in working with students on academic résumés and college essays.
Inform families of financial aid opportunities for college and plan annual Financial Aid Meeting.
Celebrate college acceptances and scholarships.
5. Responsible for establishing and maintaining relationships with colleges.
Coordinate with college representatives for visits to CCS.
Plan and execute annual Freshman College Tour.
6. Responsible for all High School testing.
Order and proctor PSAT (9-11th grades) each fall and ACT (11th grade) and AP Exams (11th and 12th grades) each spring.
Schedule rooms and proctors for all students, including accommodated students.
Secure and train proctors.
Communicate test plans and results to parents and students through emails and meetings.
7. Responsible for planning of Awards Ceremony, Senior Reception, and Graduation.
Order diplomas and graduation items (NHS cords, Val and Sal Medals, etc).
Contact Balfour and schedule meetings for cap and gown orders.
Prepare Awards Ceremony and Graduation scripts and program materials.
Contact presenters and speakers for ceremonies.
8. Responsible for High School Master Schedule and student scheduling.
Stay informed of state course requirements and trends.
Work with administration on course offerings, section numbers, and staffing needs.
Meet with parents and students to discuss course options.
Create Master Schedule Plan and enroll students.
Distribute information for specific scheduled courses, e.g., dual credit registration.
Coordinate with Dual Credit colleges on school and teacher agreements.
Coordinate with Dual Credit colleges on student registration and payment.
9. Coordinate with Office of Admissions and Marketing.
Provide marketing details of current classes, e.g., ACT scores, scholarship totals, and college matriculation list.
Proctor Admissions testing, and review all application files.
Attend/speak at prospective parent events as needed.
10. Be available to all faculty and staff to assist when necessary.
Communicate often and effectively with staff.
Hear ideas and concerns.
Attend appropriate school functions such as Blue/White Night, School Member Meeting, Parent Meetings, etc.
Work with the Secondary School administrative team and counseling staff on issues and projects, particularly as they relate to the college process.
11. Other duties as assigned.
One who has received Jesus Christ as Savior and Lord
A mature Christian, knowledgeable of biblical truth and its application to school administration
Qualified for spiritual leadership
Preferred MA or MS degree in counseling or similar
Preferred 5 or more years of teaching experience or student services experience
Committed to excellence in Christian school education
A student of the philosophy and objectives of Christian education
In good physical and mental health
Able to make sound decisions based on best practices and biblical principles
Maintains an ongoing program of professional growth requirements and satisfies personal expectations as a professional
Able to submit to authority of the High School Principal and Executive Director
Administrative experience at the appropriate level preferred
Shows evidence of being a student of the Bible
Actively participates in a local church
Is considered a spiritual leader in the school
Is a person of integrity
Demonstrates fruit of the Spirit
Implements the school’s mission statement
Makes decisions and is decisive when appropriate
Insists on competent and efficient performance
Assumes responsibility for decisions made
Maintains a visible presence in the office and around the campus
Uses good judgment
Is friendly, courteous, and tactful in dealing with people
Gives attention to problems and opinions of all groups or individuals
Is highly visible throughout the school and accessible to students, staff, and parents
Inspires other to achieve
Treats personnel fairly
Builds loyalty and respect
Defends principles and convictions with grace in the face of pressure
Is an effective listener
Is receptive to others’ ideas
Exercises common sense
Is patient in dealing with people
Exhibits self-control in times of stress
Maintains high standards of ethics and honesty
Internal Number: 161
About Cypress Christian School
Founded in 1978 and located in northwest Houston, Cypress Christian School (CCS) is an independent,
nondenominational, K-12 college preparatory school with selective admissions. As a private Christian school, the
Christian emphasis and biblical worldview are an integral part of the academic curriculum, weekly chapel services, athletics, fine arts and special programs.