Job Function Under the direction of the Dean of Enrollment Management, the Executive Director of Financial Aid will provide student-centered and strategic leadership for the Office of Financial Aid. As an experienced leader of people and financial aid programs, the Executive Director will be responsible for efficiently and effectively administering the College's financial aid programs - including federal, state and institutional funds exceeding $45 million annually.
The Executive Director provides direct oversight of the daily operations for the Office of Financial Aid including: creating and implementing policy, staff training and supervision, providing compliance oversight, reporting and analysis of financial aid budgets, and integrating new technology and best practices within the field. The successful candidate will be a master collaborator with key members of the College community including leaders in finance and student services, successfully balance the needs of students and families and College business goals, provide strong guidance and leadership to the team in student-centered communication and customer service, and have an unwavering commitment to diversity, equity, and inclusion. The Executive Director will also serve as a member of the Enrollment Management Committee and provide key financial aid insights to support strategic enrollment goals.
Department Financial Aid
Reports to Title Dean of Enrollment Management
Full or Part Time Full Time
Number Of Months 12 months/year
Work Schedule Monday - Friday, 9AM to 5PM Weekend and evening hours occasional
Position Summary Information
Essential Duties Summary DUTIES
Provide senior leadership and office management to the Office of Financial Aid by setting and prioritizing office goals, creating and overseeing organizational structure, hiring and mentoring staff, office budget planning, staff professional development and performance management, and establishing an office culture of excellence in student-centered service.
Develop and recommend policy and procedures for the use and distribution college financial aid funds in compliance with federal, state and institutional guidelines. Implement policy and evaluate the effects of adopted policy on the College and the student body keeping in mind such issues as retention, recruiting, budget, access and equity.
Develop and maintain a financial aid policies and procedures manual in compliance with federal, state and institutional policies, procedures and regulations.
Review and analyze current business practices. Monitor, review, and analyze current and future financial aid-related public policy for potential impacts. Recommended and/or implement adjustments to student aid related college business practices and procedures, as needed.
Prepare institutional applications for federal and state student aid funds, including the annual Fiscal Operations Report and Federal Application for Funds, the quarterly Higher Educational Opportunity Program reports, and quarterly Pell Grant Institutional Program Summary Report. Ensures College compliance with statutes and regulations regarding the administration of federal and state programs and prepares for annual audits and periodic program reviews by independent auditors and/or representatives of federal and state agencies.
Develop and recommend annual budgets for Barnard grant aid, including projecting federal and state support. Conduct briefings for the president, college senior leadership, and financial aid committees.
Advise prospective and current students and their families regarding financial aid.
Select students eligible for grant aid and authorize disbursement of financial aid funds to those students. Review Professional Judgement cases and render decisions on financial aid related matters. Report to the Controller's Office the amount and form of each award made. Authorize transfer of funds to appropriate accounts.
Work with Beyond Barnard to assure the proper administration of Federal Work Study and Barnard College Job programs, including monitoring awards, providing eligibility lists and preparing reports.
Assign Barnard restricted scholarships by providing the Development Office with recipient information reports. Support fund raising efforts in the development of additional financial aid resources by providing data for grant proposals.
Develop collaborative relationships with key departments across the college, including the Bursar's Office, Office of the Controller, Finance, Beyond Barnard and other offices. Work with the new LeFrak Center for Health and Well-Being to collaborate on financial literacy programs for current students. Maintain strong partnerships with the Bursar office and create bridges that assist students in understanding the relationship of financial aid to student billing.
Serve as a member of the Strategic Admissions-Aid group that includes the President, Executive Vice President of the College and General Counsel, Chief Financial Officer, Vice President for Enrollment and Communications, Dean of Enrollment Management, and Bursar.
Other duties as assigned
Knowledge Skills and Abilities • Excellent organizational, communication and interpersonal skills • Ability to work effectively with students and parents • Excellent communication and writing skills • In-depth knowledge of federal and state financial aid programs and their requirements • Sensitivity to student needs and development
Required Qualification Summary
• Master's degree or equivalent preferred, in student personnel administration or a related field.
• Minimum 7-10 years of experience in financial aid administration, including 5+ supervisory experience.
• In-depth federal, state and institutional regulations governing financial aid, including grants, work study and loan programs.
• Demonstrated organizational, analytical and supervisory skills.
• Effective communication, speaking, presentation and counseling skills.
• In-depth familiarity with federal financial aid programs and their requirements.
• Knowledge of electronic payment/disbursal systems for Federal and State aid processing.