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The Senior Associate Director of Undergraduate Admissions is part of the senior leadership team in the Undergraduate Admissions office and is charged with overseeing and leading one or more broad work areas of the office and the associated programs that support the recruitment, selection, and enrollment of entering undergraduate students at Caltech.
The position is responsible for the direction and executive oversight of a team of three, including an Associate Director of Data Analytics, a Senior Assistant Director, and an Admissions Counselor, and all of the activities and services provided by them in the Admissions office. The Senior Associate Director sets work priorities and standards for the team, and in conjunction with the senior management team, develops goals, policies and procedures for the Admissions office to help ensure that the College's strategic objectives are met. The position is responsible for the annual planning, implementation, and analysis of the outcomes of the team's responsibilities.
The Senior Associate Dean also serves as an Admissions Officer with responsibilities that include representing the Institute both on and off campus, recruiting students, reading applicant files, and participating in the selection of the new class. This position reports to the Director of Undergraduate Admissions and will sit on the Senior Leadership Team of the Undergraduate Admissions Office.
Required Hours: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday - Friday. Weekend and evening work hours will be required. Travel will be required to visit assigned national territories. Regular hours may vary due to needs of the College or division.
Essential Job Duties
Reporting directly to the Director of Undergraduate Admissions, the Senior Associate Director of Undergraduate Admissions performs the following essential duties and responsibilities:
Collaborate with the Director of Undergraduate Admissions, and other members of the senior leadership team to develop, support, and evaluate strategic enrollment goals and admissions office policies.
Responsible for supervising, training, monitoring, coaching and evaluating direct reports as part of assuring a high performing team in the office. Maintain an efficient, collegial, and proactive work environment within the Admissions office and across the campus. Provide clear direction and oversight of each direct report's department activities, including budgeting, planning and staff development, in order to develop and achieve their annual goals.
Provide vision and guidance to all staff who manage Admissions programs related to diversity, equity, and access at Caltech.
Lead the evaluation and analysis of the effectiveness of each team's efforts on a regular basis.
Oversee the Institute's diversity enrollment strategies, including researching, training, collaborating, and providing and achieving strategic objectives around access, diversity, equity, and inclusion.
Along with the Director of Undergraduate Admissions, work to architect the Institute's policy and procedures implementation around race neutral or race conscious in admissions.
Serve as the liaison to the CCID and any relevant diversity, equity, and access initiatives across the Institute.
Create a strategy for building a more socioeconomically diverse class with a focus specifically on Pell-eligible students, while maintaining the Institute's racial and ethnic diversity.
Manage the Institute's relationship with QuestBridge, including oversight of the Senior Assistant Director who directly manages the program.
Provide significant oversight of the Institute's relationships with key Community Based Organizations, including building additional partnerships across the country.
Potentially manage an admissions selection committee of admissions officers and faculty charged with selecting the class from a specific set of geographic areas.
Perform recruiting and admission functions for designated national and international territories, including high school visitations, correspondence, reading admission materials and rendering an admission decision, attending admission meetings, following up with admitted students, serving as a liaison with high school counselors, etc.
Represent the department to various constituents within Caltech.
Counsel families and students on the Admissions process.
Coordinate special projects/tasks and provide assistance as assigned.
Bachelor's degree is required
A valid driver's license is required or equivalent means of reliable transportation to off-site meetings and events.
A minimum of 8 years of increasing leadership and responsibility in admissions and 5 years of leading recruitment systems, preferably in a higher education setting, is required. Supervisory experience at an academic institution is preferred.
Required Knowledge and Critical Skills:
The Senior Associate Director of Undergraduate Admissions must possess the knowledge, skills and abilities to be able to successfully perform the essential functions of the position or be able to demonstrate how the essential functions will be performed, with or without reasonable accommodation, using other skills and abilities not listed below.
Deploy professional skills in admissions, enrollment, selections processes, goal setting, in collaboration with colleagues to best promote the Institute's strategic interests.
Able to successfully work with faculty and other administrative officers where students are concerned.
Proven track record of the implementation of diversity and access work in higher education, with a particular focus on pipeline development, national trends, recruitment and enrollment of diverse populations, and how the implications of the latest research impact these areas.
Demonstrated effectiveness and clarity of verbal and written communication with excellent interpersonal communication and leadership skills to supervise, facilitate, motivate and inspire a diverse group of employees, volunteers and stakeholders from a wide variety of backgrounds. Must handle all activities and highly confidential information with patience, discretion, tact, and a keen eye for detail.
Provide exceptional customer service through timely and thoughtful responses to e-mails, phone calls and other modes of communication.
Able to operate computers with basic Microsoft Office software (such as Word, Excel, Outlook), associated professional software (such as Technolutions Slate, Internet research, menu-driven databases) and social media networking.
Demonstrated understanding of the use of technology in assessing and improving Admissions systems and processes to achieve annual goals and maintain confidentiality.
Able to handle multiple tasks, meet deadlines, and work both independently and as a collaborative member of the College in support of the College's strategic vision and the division's annual goals with a high standard of integrity and ethics.
Must have exceptional organizational and judgement skills to complete work with accuracy and attention to detail and to handle extensive reading.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.