Assistant Director of Admission and Event Coordinator
Location: Annandale-on-Hudson, NY
Internal Number: 125536
The Office of Admission at Bard College seeks an Assistant Director of Admission and Event Coordinator. This position is responsible for organizing department events such as Fall Open House, Immediate Decision Plan and Admitted Students Day, as well as other events as assigned that are either in-person or virtual, or on-the-road or in-house. In addition to event management, this role also performs specific admission counselor functions which inform the event management role, such as conducting interviews with prospective students, greeting admission guests and conducting information sessions, reading applications, and answering questions from prospective students and their families via phone, email, or in person. On occasion, this position also represents Bard at local college fairs and school visits. This is a full-time, in person position in Annandale-on-Hudson, New York, reporting to the Director of Communications.
Primary Event Coordinator Responsibilities
Responsible for designing, planning, implementing, and managing customized events, considering past experiences and data-driven reports
Consult with the Director of Communications in planning event logistics and execution, working primarily with the Senior Leadership Team and with the other offices at the College involved in event setup and event participation
Create event setup memos; meet with buildings and grounds, security, food and cleaning services as well as audio/visual for events as necessary
Work closely with the Director of Communications on both in-person and virtual events in the CRM system; checking on registration numbers and advising event marketing
Inspect facilities to ensure they conform to event needs
Create and manage certain aspects of both in-person and virtual events in the CRM system with the Director of Communications
Book appropriate spaces for each event; order tents and other equipment as needed
For events, assign panelists and staff roles and coordinate and train all hired student workers and/or volunteers
Hold event set-up meetings and orchestrate physical set-ups and breakdowns of each event
Participate in event evaluations and gather feedback from various departments, College offices, and staff to make improvements to future events
Communicate with the College at large and faculty about Admission events
Support the Director of Communications in creating email campaigns that direct event guests before each event and that request their feedback following each event
Communicate budgeting and accounting considerations concurrently during Admission event planning with the Director of Communications
Work with the Manager of Office Operations and Visitor Experience on event support, which includes scheduling campus tours and tour guides, hiring, and managing specific event tasks as assigned
Attend event conferences and keep up with new ideas for Admission events
Assistant Director Responsibilities
Admission Counselor on Duty (COD) as assigned:
Answer admission questions in the office via phone, email or in person.
Conduct tour intros and information sessions when scheduled, especially when other Admission counselors are traveling
Conduct interviews as assigned
Represent Bard at college fairs and school visits in the local area (approximate 100 mile radius) as assigned
Provide information about Bard's mission, values and curriculum and co-curriculum to target audiences of students, their families and high/secondary school college counselors and teachers
Reading of applications and committee work as assigned by members of the Senior Leadership Team
Minimum of one year of work experience in higher education, preferably as an admission counselor or event planner
Experience in event planning and management, particularly with large events (over 1000 guests)
Good public speaking and presentation skills
Ease in using and learning technology for communication, record keeping, and management of data
Experience with Microsoft Office applications and Google Suite programs
Knowledge of Technolutions Slate is ideal
Self-motivated with ability to function independently
Good writing, communication, and time management skills
Work well in an office environment
Ability to manage with kindness and professionalism
Ability to remain calm under pressure and be flexible when pivots are required
Ability to organize trips, buy tickets, make hotel reservations, and coordinate travel plans
Lift and carry up to 20 pounds in order to transport material and equipment for events
Must have a valid driver's license with a good driving record
Available to work some evenings and weekends
Please submit a cover letter, resume and list of three professional contact references to Interfolio at: http://apply.interfolio.com/125536. Within the cover letter, please describe how your work will contribute to Diversity, Equity and Inclusion at Bard College.
About Diversity, Equity and Inclusion at Bard Diversity, Equity, and Inclusion (DEI) at Bard seeks to materialize our commitment to plurality, dialogue, and rigorous study. We strive to create a learning environment that upholds the College's mission to meaningfully include the voices, works, and ideas of communities and cultures historically marginalized in liberal arts and sciences education. DEI at Bard aims to work at the systemic as well as the interpersonal level to address the implicit and explicit ways racism, sexism, classism, ableism, homophobia, transphobia, and religious discrimination impact the learning process.
Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.
Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.
Building on a 150-year history as a competitive and innovative undergraduate institution, Bard College's mission has expanded across the country, around the world, and to meet broader student needs.Now, approximately 2,000 undergraduates study in Annandale and more than 200 graduate students study in Bard programs, plus nearly 1,000 students in our early colleges. Total enrollment for Bard College and its global affiliates is approximately 5,000 students. The undergraduate program at our main campus in the Hudson River Valley of upstate New York retains a reputation for scholarly excellence and civic engagement. We are committed to enriching culture, public life, and democratic discourse by training tomorrow's thought leaders.